If you don’t know how to make a conference call, don’t worry. For the most part, conference calling is easy. Once you’ve done one, it’s almost muscle memory. You need not worry about botching the job up the next time you have to do one.
Different call providers have different routines for logging into their conference services, but the procedure is basically the same. Select a carrier and follow through with their instructions. Your provider is available to walk you through the process even if you don’t have a clue how to make a conference call.
You may have a little difficulty choosing the best conference provider since there are so many to pick from. Pricing is one of the first criteria. Look for a provider in your area that offers reasonable long distance connection rates.
If you are connecting to individuals in other parts of the world, pricing will be more expensive. The nearer the provider is to you, it is assumed that the sharper your reception will be. Problems may arise with reception if some members on the conference call are located in other countries.
Have a good idea of the number of people attending the conference call. This enables your provider to select the best package for your needs. Usually, small-scale packages with only six people (including yourself as the service subscriber) can log into a teleconference at the same time.
There are free conference call services available. If you are conducting a local and small-scale conference, the free services may be for you. Check out the websites at Free Conference, Rondee and Free Conference Call. I have used all three and I find that Free Conference is the easiest and Rondee is more user-friendly.
Whether you use a paid or free service provider, you will be given a toll-free number that will be available at the conference time you specify. You will receive information such as passwords or security codes which you can distribute to your conference participants. They will need both, the code or password along with the toll-free number to access the conference call.
You are called the Host or Presenter. You will be assigned a separate log-in which gives you complete controls to touch tone commands. You can mute certain participants, or the entire conference, control the volume, etc. This is a huge responsibility but thanks to modern technology, using the commands will become a breeze. Once you get the hang of it all, conducting a conference call will be as easy as 1, 2, 3!